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PAST MEETING MINUTES
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MINUTES OF THE MEETING HELD WEDNESDAY, MARCH
1, 2006 AT
2:00PM IN THE STUDIO
ATTENDEES: Committee members: Janet Horan, Delane
Cox, Mary Stewart, Nadine Mong, Margaret Alter, Sheldon
Perkins; Non-Committee members: Jeanne Reif, Marti
Ginest, Sue O'Neal, and Karen Nassie. Committee
member Pat Reid was absent.
Janet Horan VAC President and Chair of the Committee
discussed how she viewed the planning process and
project. The goal of the long range-planning
project will be to develop a 5-year vision and mission
for the VAC. This vision and mission will
provide direction to the VAC as activities and projects
are developed.
All meetings will be open meetings and held once a month
until the project gets off the ground. Several
sub-committees will be formed with Committee members
acting as chair to these committees. All VAC
members will be encouraged to work on one of these
committees and/or attend the monthly meetings.
The planning process will be an open process with as
much member input as we can get. This project will
not be a fast process, but may take several years to
complete. The main goal is to have concrete
long-range plans in place by 2009 when we acquire the
Wishing Spring Gallery property from Cooper.
The Committee reviewed the mission of the Long Range
Planning Committee (page 16 of the Directory).
Delane Cox brought a copy of a prior Committee report
that had been done several years ago. We all
agreed to get copies of it and review it at the next
meeting. The Committee had no problems with the
mission as written and plan to submit a progress report
at the end of this year.
The Committee then reviewed the mission of the Village
Art Club, Inc. (page 12 of the Directory). The
Committee will more closely review Section 2 and make
recommendations that broaden the club support of civic
and other projects beyond just "financial".
The Committee discussed that VAC could support
activities in ways other than financial. Any
change here would follow the rules for bylaw amendments.
The Committee then listed and reviewed issues to be
considered in developing long range plans.
Sub-committees will be formed to further pursue these
issues and other issues that might arise as we begin
this project.
1. Review of options upon receipt of property from
Cooper in 2009.
2. Relationship with the new Crystal Bridges Museum
which will open in 2009.
3. Support of the Benton County Art Alliance, which is
newly created to include performing arts as well as the
visual arts.
4. Review and recommend ways to enhance the mission,
demographics and community image of the Village Art
Club, Inc.
5. Review and recommend outreach activities to become a
more inclusive regional organization, i.e. regional art
shows, wider promotion of activities, co-sponsor
activities with the Artists of Northwest Arkansas, the
Wood Carvers, Ozark Pastel Society, the Basket Weavers,
etc.
6. Review and recommend ways to enhance the Fall
Festival as well as what to do if and when the property
it is currently on is sold.
Other issues will be added to this list as the project
develops. An issue that might be included is a
review of our educational activities, such as the
scholarship program and the Studio workshops.
The LRP Committee will try to look at all aspects of the
VAC in developing a 5-year plan.
The Committee adjourned at 3:15pm and scheduled another
meeting Wednesday, April 5 at 2:00pm in the Studio.
Submitted: Janet Horan, VAC President
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MINUTES OF THE MEETING HELD WEDNESDAY, APRIL
5, 2006 AT 2:00PM IN THE STUDIO
ATTENDEES: Committee members: Janet Horan, Pat Reid,
Delane Cox, Margaret Alter, Nadine Mong, Mary Stewart.
Non-committee member: BJ Culbertson. Committee
member absent was Sheldon Perkins.
The Committee approved the minutes from the last meeting
on March 1, 2006. The Committee reviewed a Long
Range Planning Committee report from August 20, 2003.
The Committee found that some of the suggestions in the
report were already done. However, the Committee
found many of the issues discussed in 2003 are on the
agenda for 2006.
The Committee reviewed the issues from the March meeting
and established the following schedule for discussions
of these issues:
1. Wednesday, May 3, 2006 at 2:00pm in the Studio
Review the Art Club mission as found on page 12 of the
Directory and make recommendations for rewrite if
necessary.
The Art Club relationship with the Crystal Bridges
Museum which opens in 2009.
2. Wednesday, June 7, 2006 at 2:00pm in the
Studio
Review and recommend ways to enhance the Fall
Festival as well as options if and when the property it
now occupies is sold. Review and recommend ways to
enhance Art Club educational activities such as Studio
workshops, working with the POA on youth educational
projects, increasing scholarships and other funding to
schools in the area.
3. Wednesday, August 2, 2006, at 2:00pm in the
Studio; Review of options upon receipt of property from
Cooper in 2009. Review and recommend ways to work with
other art/craft organizations in the area to become a
more inclusive organization.
4. Wednesday, September 6, 2006, at 2:00pm in the
Studio
Review of the mission and of the future of the Wishing
Spring Gallery and Gallery West.
The Committee encourages all Art Club members to attend
any and all of these meetings and take part in the
discussions. We will run these meetings as focus
groups and will try to get as many ideas and suggestions
as possible. Follow-up meeting will be held to
make specific recommendations.
The meeting was adjourned at 3:00pm.
Submitted by Janet Horan
===========================================
MINUTES OF THE MEETING HELD WEDNESDAY, MAY
3, 2006 AT 2:00PM IN THE STUDIO
ATTENDEES: Committee members: Janet Horan, Margaret
Alter, Delane Cox. Non-committee members: Sue
O’Neal and Karen Nassie. Committee members
absent: Pat Reid, Mary Stewart, Nadine Mong and Sheldon
Perkins.
The Committee approved the minutes from the prior
meeting held April 5, 2006. Due to personal
reasons, Pat Reid has resigned from the Committee.
A replacement is needed. The Committee held a
discussion on how to get more VAC members involved with
the Long Range Planning project. No decisions were
made at this time.
The Committee discussed ways to modify the VAC purpose
as stated on page 12 of the Directory to more accurately
reflect the activities of the club. The following
draft revision was agreed upon:
Draft Amendment-- Revision 1– revised May 4, 2006
Proposed Changes to Article II…. MISSION AND
OBJECTIVES
Section 1. The mission of the club is to be the premier
non-profit organization supporting the visual artists
and craftsmen in the community.
Section 2. It shall be the purpose of this
organization to use funds generated by its activities to
further the interests and activities of the club,
including but not limited to, as follows:
a. To operate and maintain the Wishing Spring Gallery
and Gallery West.
b. To operate and maintain the Bella Vista Arts and
Crafts Festival.
c. To operate and maintain the Studio to provide
educational opportunities for members and the community.
d. To provide scholarships to those selected students
showing exceptional ability and who have chosen to major
in the creative arts in the college of their choice.
d. To give financial and/or other assistance to
community enrichment programs.
The attendees of the meeting approved this draft.
It needs to be approved by the full Long Range Planning
Committee and the finally the Board of Directors before
it is voted on by the membership. It was decided
to present the draft to the membership at the next
meeting as a way to get some additional interest in the
Long Range Planning project.
To change the VAC Bylaws, the proposed change needs to
be presented in writing to the membership at a meeting
and then adopted at the next meeting by a 2/3 vote of
those attending.
The Committee also reviewed the VAC relationship with
the new Crystal Bridges Museum. The Committee
decided to recommend that a liaison be appointed next
year to open the door to discuss the museum’s docent
program and holding various VAC activities at the
museum, such as the monthly meetings, the Spring Show,
the Art Visions member show and the Fall Festival.
The Committee decided that this issue should be
considered a low priority at this time.
The Committee adjourned at 3:15 pm.
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MINUTES OF THE MEETING HELD
WEDNESDAY, JUNE 5, 2006 AT 2:00PM IN THE STUDIO.
ATTENDEES: Committee members: Janet Horan,
Margaret Alter, Mary Stewart, DeLane Cox, Sheldon
Perkins, and Marti Ginest. Committee member
absent: Nadine Mong. Non-committee members:
Loretta Luschar, Gene Lappin, Shirley Lappin, Sue
O’Neal and Carryl Ziettlow.
President, Janet Horan, appointed Marti Ginest to
replace Pat Reid as a member of the Committee.
The minutes from the prior meeting held on May 3, 2006
were approved.
The Committee had two big issues on the agenda:
Review of status and future of the Fall
Festival.
Review of status and future of all
educational activities.
The Committee first discussed the Fall Festival and
decided that the Festival must be continued in spite
of increased competition and diminishing profits.
The Festival is a quality show that has a long 38-year
tradition. For improvement, the Committee had the
following recommendations:
1. An increased effort needs to be made to locate an
alternate site if and when we can no longer be at the
current site. To date, no viable alternative has
been identified.
2. We need to keep working to keep the Festival
“current” and try to increase attendance with
creative activities.
3. We need to work to increase volunteer help,
including perhaps finding younger sources to do some
of the harder physical labor.
4. We need a mechanism, which creates a transition and
trains a new director to replace an out-going
director.
The Committee next discussed the art club’s various
educational activities. Since the club’s main
mission is education, the Committee stated that we
need to keep our college scholarship program but
review it and all other educational activities for
improvement.
In reviewing the educational activities, the Committee
made the following recommendations:
1. Several aspects of the club’s current scholarship
program need to be reviewed:
The amount of money given to college
students.
The number of college students funded.
The criteria used to award the scholarships.
Funding for other art-related school
activities, such as funding for potter’s wheels.
Publicity created about the scholarship
program for high school students.
The area high schools contacted for potential
scholarship candidates.
2. The adult art and craft workshops conducted in the
Studio should be reviewed for success and relevance.
3. Workshops/classes for school-aged students,
including home schooled students, should be created
and maintained.
4. The monthly meeting programs should be considered
part of the club’s educational activities with less
emphasis on “talking to ourselves” and more
outside speakers and programs.
5. Promotion to members and non-members of all
educational activities needs to be reviewed.
At a future time, the Committee will discuss all of
these issues in greater detail with more member input.
The Committee’s goal at this meeting was to identify
issues to be discussed.
The Committee’s next meeting is scheduled for August
2, 2006. The Committee will review options when
the club receives the Wishing Spring property from
Cooper in 2009 and ways to become a more inclusive
organization.
The meeting was adjourned at 3:15pm.
Submitted,
Janet Horan
VAC President
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VILLAGE ART CLUB, INC.
LONG RANGE PLANNING MEETING
MINUTES OF THE MEETING HELD WEDNESDAY, AUGUST
2, 2006 AT 2:00PM IN THE STUDIO
ATTENDEES: Committee members: Janet Horan, Marti
Ginest, Mary Stewart, and DeLane Cox. Committee
members absent: Nadine Mong, Sheldon Perkins, and
Margaret Alter. Non-committee members present:
Delores Kutella.
The Committee altered the agenda for this meeting and
only discussed ways to become a more inclusive
organization. The discussion of options when we
receive the property from Cooper in 2009 was postponed
to another meeting.
In light of the new demographics of Bella Vista, which
indicates that only 38% are retirees, the Committee
discussed ways to include younger residents in the
various activities of the club. Some suggestions
were having such activities as evening meetings with
outstanding speakers, evening workshops, creating a
speaker’s bureau, and opening up more activities to
non-members.
The Committee decided that the next Committee meeting
(scheduled for September 6, 2006 at 2:00pm in the
Studio) should include information from the
scholarship committee as to its processes and
procedures on selecting scholarship winners, options
to increase funding to winners and/or other
educational activities of the club.
The discussion of options when we receive the property
from Cooper in 2006 will be held at the meeting
scheduled for Wednesday, November 1, 2006 at 2:00pm in
the Studio.
The Committee is trying to include all members in
these meetings and discussions but communication is
difficult. Janet Horan will take part of
the September meeting to discuss the Long Range
Planning Committee and its discussion thus far.
The December Committee meeting will be a review of the
Committee report that is due.
The meeting was adjourned at 3:15pm.
-----------------------------
VILLAGE ART CLUB, INC.
LONG RANGE PLANNING COMMITTEE
MINUTES OF THE MEETING HELD WEDNESDAY, SEPTEMBER
6, 2006 AT 2:00PM IN THE STUDIO
ATTENDEES: Committee members: Janet Horan, Sheldon
Perkins, Mary Stewart, Marti Ginest, Nadine Mong and
Margaret Alter. Committee members absent: Delane
Cox. Non-committee attendees: Joan Perkins, Gini
Scism, Sue O’Neal, Jan Fritz, BJ Culbertson, Juanita
Reed and Loretta Luschar.
The Committee heard a presentation by BJ Culbertson of
the VAC scholarship program. The Committee asked
BJ Culberston and her committee to provide further
details as to the criteria for selection of
scholarship winners, the questions asked during the
interview process and recommendations for increasing
the amount of money given to the scholarship winners.
The Committee also recommended that the Scholarship
Committee formalize the selection process and keep
records for future reference.
The Committee also requested information as to whether
the money in the Scholarship Fund could be spent on
other educational activities in addition to funding
scholarships. Janet Horan agreed to provide a
copy of the scholarship contract between the
Foundation and VAC to the Committee and to any one
else interested. The Committee also requested a
review of how the VAC defines “fine art” and
whether three-dimensional art could be included in
that definition.
The Committee determined that an increase in funds for
the individual scholarships could be increased with
VAC Board action immediately, if the Scholarship
Committee so recommends. The Committee requested
that BJ Culbertson and her committee present
recommended funding changes to the VAC Board as soon
as possible.
The meeting was adjourned at 3:13pm. There will
be no October meeting. In November, the
Committee will discuss the options when VAC receives
the property from Cooper in 2009 and the future of the
galleries.
Submitted:
Janet Horan
VAC President
VILLAGE ART CLUB, INC.
2007 OFFICERS
Board of Directors
Alice Smith (term expires 2009)
BJ Culbertson (term expires 2007)
Juanita Reed (term expires 2008)
President – Janet Horan
1st Vice President –Sue O’Neal
2nd Vice President (Membership)---Mary Stewart
Secretary – Jane Davis
Treasurer – Ginny Scism
Festival Director ---
Gallery Directors – Deidre Thornhill—Wishing
Spring Gallery
Nadine Mong—Gallery
West
Workshop Director – Steve Horan
Studio Director – Margaret Alter
Publicity Director – Karen Nassie
Past President – Carryl Ziettlow
-----------------------------
VILLAGE ART CLUB, INC.
LONG RANGE PLANNING COMMITTEE
ANNUAL REPORT FOR 2006
Goals of the Long Range Planning Committee:
The goal of the long range-planning project is to
develop a 5-year vision and mission for the Village
Art Club, Inc. (VAC). This vision and
mission will provide direction to the VAC as
activities and projects are developed.
Process:
All meetings are open meetings and are held once a
month, usually the first Wednesday at 2:00pm in the
Studio. The planning process will be an open process
with as much member input as possible. The main
goal is to have concrete long-range plans in place by
2009 when the VAC acquires the Wishing Spring Gallery
property from Cooper.
Committee members:
Margaret Alter, DeLane Cox, Marti Ginest, Janet Horan
(Chair), Nadine Mong, Sheldon Perkins, and Mary
Stewart.
Overview of Issues:
The Committee considered the following issues in
developing long range plans:
1. Options upon receipt of property from Cooper in
2009.
2. Relationship with the new Crystal Bridges Museum
which will open in 2009.
3. Support of the Benton County Art Alliance, which is
newly created to include performing arts as well as
the visual arts.
4. Ways to enhance the mission, demographics and
community image of the Village Art Club, Inc.
5. Outreach activities to become a more inclusive
regional organization, i.e. regional art shows, wider
promotion of activities, co-sponsor activities with
the Artists of Northwest Arkansas, the Wood Carvers,
Ozark Pastel Society, the Basket Weavers, etc.
6. Ways to enhance the Fall Festival as well as what
to do if and when the property it is currently on is
sold.
7. Ways to enhance educational activities.
Issue I – Review and Modification of VAC
Mission and Objectives (Article II):
The Committee recommends modification to the VAC
purpose as stated on page 12 of the Directory to more
accurately reflect the activities of the club.
The following draft revision was agreed upon:
Draft Amendment-- Revision 1– revised May 4, 2006
Proposed Changes to Article II…. MISSION AND
OBJECTIVES
Section 1. The mission of the club is to be the
premier non-profit organization supporting the visual
artists and craftsmen in the community.
Section 2. It shall be the purpose of this
organization to use funds generated by its activities
to further the interests and activities of the club,
including but not limited to, as follows:
a. To operate and maintain the Wishing Spring Gallery
and Gallery West.
b. To operate and maintain the Bella Vista Arts and
Crafts Festival.
c. To operate and maintain the Studio to provide
educational opportunities for members and the
community.
d. To provide scholarships to those selected students
showing exceptional ability and who have chosen to
major in the creative arts in the college of their
choice.
e. To give financial and/or other assistance to
community enrichment programs.
The Committee also recommends that the VAC continue to
reach out to and work with other arts related
organizations in the area. The VAC should
attempt to establish a relationship with the Crystal
Bridges Museum as soon as it is feasible.
Issue II—Fall Festival:
The Committee recommends that the Festival be
continued in spite of increased competition and
diminishing profits. The Festival is a quality
show that has a long 38-year tradition. For
improvement, the Committee has the following
recommendations:
1. An increased effort needs to be made to locate an
alternate site if and when we can no longer be at the
current site. To date, no viable alternative has
been identified.
2. Keep working to keep the Festival “current” and
try to increase attendance with creative activities.
3. Work to increase volunteer help, including perhaps
finding younger sources to do some of the harder
physical labor.
4. Develop a mechanism, which creates a transition and
trains a new director to replace an out-going
director.
Issue III—Educational Activities:
Since the club’s main mission is education, the
Committee stated that we obviously need to keep our
college scholarship program. In reviewing all
the educational activities, the Committee has the
following recommendations:
1. Several aspects of the club’s current scholarship
program needs improvement:
a. The recommendation was to increase the amount of
scholarship money given to college students. (At
the November 2006 meeting the VAC Board approved an
increase of $500 per year per student beginning
in 2007).
b. The Committee reviewed the criteria used to award
the scholarships and
recommends that the
criteria be clearly outlined and published in the art
club
annual directory.
2. Workshops/classes for school-aged students,
including home schooled students, should be created
and maintained.
3. The monthly meeting programs should be considered
part of the club’s educational activities with less
emphasis on “talking to ourselves” and more
outside speakers and programs.
4. More promotion to members and non-members of all
educational activities is needed.
Issue IV—VAC Demographics and Membership:
The Committee discussed the changes in the
demographics of the area, which indicate that only 40%
are retirees. The Committee recommends that the
VAC attempt to increase its membership, including
younger members, through an active membership drive.
The Committee also recommends that the VAC hold more
evening meetings to attract the members who might
work. At the November VAC Board meeting, the
Board voted to hold all meetings at the Studio and to
hold six evening meetings (April through September) in
the evening in 2007.
Issue V—Acquisition of Wishing Spring Property
in 2009
The Committee recommends that the VAC keep the Wishing
Spring Gallery as a barn but remodel it to up-date it
and to be handicapped accessible. The Committee
also suggests that the VAC try to bring the office at
Town Center on to the property in some way. To
facilitate further discussions it was determined that
the VAC should get an initial “quick and
non-binding” appraisal of the back part of the
property.
Conclusion:
The Committee has several recommendations on several
issues from its discussions over the year. The
Committee requests that the VAC Board provide guidance
as to which issues have priority and should be pursued
in more detail in 2007. The Committee also plans
to try to get more general member involvement in the
discussions as the Committee refines the issues.
-------------------------------------------------------------------------------------VILLAGE
ART CLUB, APRIL 4, 2007
LONG RANGE PLANNING COMMITTEE
MINUTES OF THE MEETING HELD WEDNESDAY, APRIL 4, 2007
AT 2:00PM IN THE STUDIO.
ATTENDEES: Committee members: Janet Horan, DeLane Cox,
Deirdre Thornhill, and Nadine Mong. Committee
members absent: Margaret Alter. Non-Committee
members: Tracy Joslin.
Since this was the first meeting in 2007, the two
members-at-large have not been appointed. Janet
Horan, President, will do this immediately and a
meeting will be convened in a few weeks to begin work
on the 2007 Committee agenda. In addition, at
that time a Chair from the Committee will be chosen.
The Committee began discussing how to prioritize the
issues set forth in the 2006 annual report.
There are some issues that have not been included on
the list. The Committee discussed how to get
more VAC member input on each of the issues.
However, the Committee deferred any actions until the
other two members are appointed and a Chair has been
elected.
The meeting was adjourned at 3:15pm.
Submitted
Janet Horan
VAC President
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